MGS04 Contemporary Art Exhibition Open Call

In the spirit of Discovery, MGSO4 is launching a call-out to emerging and mid-career artists, to offer the opportunity to showcase their work at a contemporary art exhibition at the 2018 arts festival in July, alongside invited artists.

The theme of the exhibition is DISCOVERY and artists are able to interpret this theme in any way they see fit - submitting 2D, 3D or digital works. Work submitted must have been completed in the last three years, and not have been exhibited in Epsom & Ewell during the last year – with the exception of Open Studios.

The exhibition will be freely open to the public 2-7 July 2018.

The closing date for entries is 22 April 2018.

A page on the festival website will be created for each artist selected for the long-list, in a digital exhibition. This will include image, biography and link to the artist's website. The work of shortlisted applicants will be exhibited at the contemporary art exhibition from 2 - 7 July. Two awards will be given: Judges’ Choice and People’s Choice.

The competition is open to all British and international artists over the age of 18 years old on 1 July 2018.

Please read the full terms and conditions below, then complete the APPLICATION FORM.

Judging Panel

Work will be selected by a panel including Carol Caiger, Caitlin Heffernan and senior visual arts lecturers at University for the Creative Arts:

Carol Caiger

Carol founded Caiger Contemporary Art five years ago, along with her daughter, Amy. She represents over 30 emerging and mid-career artists and as an art consultant works with artists and clients, including interior designers and corporate organisations, advising on and providing affordable artwork for their projects.

Caiger Contemporary Art exhibits at art fairs across the UK and curates group exhibitions in London and New York. Carol was born Epsom and now lives and works in Ewell Village. She previously worked for many years as Epsom & Ewell Mayor’s Secretary.

Caitlin Heffernan

Caitlin Heffernan is an installation artist working with textiles, sculpture and drawing to explore and respond to different sites and spaces. Her work unravels the different, often hidden layers and histories of people and place and embeds it within the fabric and experience of a site.

Caitlin is also a Director-Curator for the Brighton-based Unravelled group, and works as Visual Arts Officer and Programme Co-ordintor for Surrey Arts – part of Surrey County Council’s cultural services.


Artists are invited to submit up to three individual artwork entries. Each artwork will be submitted and selected as individual artworks.

There is a non-returnable administrative fee of £10 per artist. 100% of this fee goes towards the charity’s administration costs for organisation, installation and promotion. It is not possible to apply without paying this fee, which is non-refundable. You can submit this payment online as part of the application process.

Artists can enter online by completing the form here. If artists are unable to enter online please contact us for further details.

Artists are required to submit the following:

  • • The completed online entry form.
  • • Images of submitted work, in jpeg digital format (max 5 MB file size) and images must be portrait or landscape between 1000 x 3000 pixels (300 dpi resolution)
  • • Along with the images the artist must submit a one page CV and a description of the artwork medium and inspiration.

Following the selection process, long-listed artists will be posted on the MGSO4 website on 27 April 2018.


  • 23 March 2018: Entry opens
  • 22 April 2018: Deadline for entry
  • 27 April 2018: Long List announced
  • 5 May 2018: Short List announced
  • 29 June 2018: Delivery of work to venue
  • 2 July 2018: Exhibition opens to public
  • 3 July 2018: Private View and Prize Winners announced

The work selected for exhibition must be available from (delivery date) 29 June 2018 – 9 July 2018.



The work entered can be created in any medium. 2D work must not exceed 200cm in its greatest dimension. The minimum size limit is 30cm x 30cm. All entered work must have been completed within the last 3 years. Artists submitting digital works must be able to provide the equipment required to exhibit.

A minimum of 8-10 works will be shortlisted.

The artists selected for the final exhibition will be contacted by MGSO4 with full delivery details for their work.


Work that does not fit within the Conditions of Entry will not be admissible and will not be considered for exhibition. The following are also inadmissible:

  • • Copies of works
  • • Works that are in breach of copyright
  • • Work that has been exhibited in the borough of Epsom & Ewell during the last year – with the exception of open studios.
  • • Work that contain noxious or toxic substances, are flammable below 50°C or incorporate dangerous electrical equipment

Artists are reminded that all work submitted must conform to all health and safety standards and regulations.


The judges’ decision is final and no correspondence will be entered into. All works will be judged anonymously and there will be no segregation by country, genre etc.


All selected artists will be contacted after the selection with full delivery details and dates. The delivery of the work to and from the exhibition is the responsibility of the artists. All work should be delivered unwrapped, when delivering in person. Framing or mounting of works, if required for exhibition, is also the responsibility of the artist and must be carried out prior to delivery. Works not requiring framing or mounting must be suitably protected to avoid damage in transit and clear indication should be given as to how the work could be presented.

The return of work after the exhibition is also the responsibility of the artists. MGS04 reserves the right to dispose of any works after the exhibition that have not been collected by the artists or the artists have made no attempt to collect their work within 1 month of the collection date.


Whilst MGS04 shall use reasonable skill in all circumstances in handling artists’ works, occasional damage to works may occur. MGS04 shall have no liability whatsoever for any loss, damage or destruction (including loss of profits or any other consequential loss, indirect or incidental losses) to, or relating to, a work of art submitted for exhibition unless such loss arises as a direct result of negligence by MGSO4. MGSO4’s total liability for damage to a work of art arising in connection with these conditions of entry (whether from negligence, tort, breach of contract or otherwise) shall not exceed the lower of the value of the work of art as stated on the Entry Form (if provided) or the value as determined by an independent valuer selected by MGSO4.

It is highly recommended that the exhibiting artists insure with a reputable insurance company their works of art for their market value.


All artists selected for exhibition will be invited to the Private View and Awards Evening on 3 July 2018. Two awards will be given - Judges' Choice and People's Choice.

Artists are responsible for paying all travel costs and expenses incurred if they wish to attend the Exhibition or Private View.


Works selected for exhibition may be offered for sale. MGSO4 will levy 30% on all works sold during the exhibition or afterwards directly as a result of the exhibition or through the website. All of this money will go directly to the charity to fund future exhibitions and arts activities.

Artists must make sure that their sale price includes the commission and, if applicable, VAT. Artists who are registered for VAT must ensure that they include their VAT number on the Entry Form.

A red spot will be used to indicate to the public that the work is sold. MGSO4 will send official offers of sale by email to the artist. This will incorporate a statement summarising the details of the transaction. MGSO4’s role is strictly limited to introducing the purchaser to the artist. MGSO4 does not act as the artist’s agent or partner, and has no authority to negotiate or conclude the sale of a work.


During each of the exhibitions the artists will be contacted by the organisers to make arrangements for the collection or return of their work if unsold. Any works not collected by the artists will be subject to storage charges. MGSO4 reserves the right to dispose of any works after the exhibition that have not been collected by the artists or the artists have made no attempt to collect their work within 1 month of the collection date.


MGSO4 reserves the right to deny admission or withdraw a work from the exhibition if for any reason the work, or any circumstances surrounding the display of the work, appears to MGS04 to expose it to risk of legal proceedings.


Each artist by entering the MGS04 Contemporary Art Open Exhibition confirms that they hold all intellectual property rights in the work and that they have obtained prior written approval for the use of any third party copyrighted material contained in the submitted work.

Artists will allow the work to be photographed and reproduced by the MGS04 for the purposes of promoting the exhibition including; catalogue, press and publicity and websites in all territories. Copyright of all works remains the property of the artist. Any enquiries for copyright will be referred to the artist.


In accordance with the Data Protection Act MGS04 will hold the personal data of artists supplied on the Entry Form securely. The data will only be used in the process of administering the competition and will not be transferred to any third party not directly involved in this Exhibition.

Agreement to the Conditions of entry

By entering the MGSO4 Contemporary Art Open Exhibition artists are agreeing to all of the above Conditions of entry.